Office Administrator

Location PH-Fort Bonifacio, Taguig
Job ID
2018-10337
# Positions
1
Category (Candidate Search)
Administrative
Position Type
Permanent
Business Group
SolarWinds

Responsibilities

Medical Services, Nursing Knowledge & Cliniic Management:

  • Attends to and Follows up of all medical-related concerns
  • Monthly medical supplies inventory & requisition
  • Dissemination of health-related bulletin on a monthly basis
  • Clinic & Supplies Management
  • Other adhoc task that maybe assigned from time to time
  • Assists HR in scheduling and coordinating Annual Physical Examination

 

Front Desk Management:

  • Provides support on the reception/front desk through
  • Answering and dispersing calls and inquiries
  • Welcoming / receiving visitors of the Company
  • Receiving applicants and assisting them to the interview room
  • Responding/addressing employee concerns and walk-in inquiries
  • Receive, distribute and file incoming letters, billings, invoices, documents and/or other communications

 
General Services & Administration:

  • Coordinates concerns of the employees/visitors
  • Conducts facility viewings
  • Hands out brochures to walk in clients
  • Management of Utility personnel
  • Ensures that the assigned tasks of the utility personnel are performed and/or accomplished
  • Monitors attendance of utility personnel
  • Schedules/assigns tasks of utility personnel supplies management
  • Assists with the supply and manage office supplies, equipment and machines, pantry, medicine, and other utilities
  • Assists with preparation and issuance of gate pass/work permits

 
General Office Maintenance / Facilities Management:

  • Ensures office/pantry cleanliness and maintenance
  • Ensures that the facilities and utilities are fully functioning
  • Coordinates facilities/building issues
  • Conducts facilities inspection

Qualifications

  • 2-3 years strong administration experience an advantage
  • Licensed nurse as certified by the Professional Regulation Commission (PRC)
  • Basic Occupational Safety & Health (BOSH) certification/training an advantage
  • Professional telephone manner and strong organisational skills;
  • A self-starter able to work in a fast paced environment and meet agreed deadlines
  • Excellent interpersonal and communication skills (both written and oral)
  • Strong PC skills required - Must be proficient with MS Office Suite (Outlook, Word, Excel, PowerPoint)
  • Excellent problem solving, organisational and time keeping skills
  • Confident in a client facing role
  • Experience handling multiple tasks and deadlines
  • Energetic, committed, self-reliant and resilient
  • Fluent English 

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