Responsible for overall leadership for Facilities, Admin, Procurement, Housekeeping and Security of the Manila Office.
Manages office space and seat capacity planning including direct and indirect sourcing of vendors and suppliers. Prepares budget and forecast including OPEX and CAPEX monitoring.
Identifies site improvements, space planning and office renovation in accordance with the changing business requirements.
Keeps upper management informed of the status of projects.
Maintains efficient and effective landlord, vendor and contractor management and customer relations while ensuring compliance to company’s set standards.
Liaises with landlord on all company-leased properties in coordination with Finance for office lease, apartment rentals, utility, and repairs.
Leads business continuity function including but not limited to disaster management, handling of response and communication during typhoon and similar calamity.
Monitors facilities operation and ensure compliance with Health and Safety, Environmental and Risk Management.
As point of contact of other departments, to work closely with the heads of the different departments to identify their requirements for any facility related problems.
Responds quickly to facilities requests via email and updates requestor as to the status of request.
Available to be on call for night and weekend facility issues.
Monitors all inventories to ensure continuous replenishment of supplies.
Manages and trains administrative staff in all work procedures.
Develop policies and procedures.
Candidate must have a Bachelor’s Degree, any field.
At least 5 years working experience in facilities, property management or related field.
Experience in Compliance to PEZA, DOLE, HACCP, ISO certification or other similar certifications.
Project management skills and ability to work under pressure
Strong communication skills and excellent written and spoken English
Willing to work in BGC.
Flexibility to work the morning/mid-shifts.
Can start ASAP.